Virtual document safe storage is the process of turning physical files into digital documents that can be used for sharing, storage and accessing. It will reduce the amount of space required to store physical documents and improve security by locking particular parts of a document to specific users.
Online storage systems are particularly useful for businesses that handle large quantities of paper. Paper documents are difficult to track and secure without elaborate security systems and a lot of admin-intensive checkout procedures, and are often more susceptible to being stolen or destroyed in a catastrophe like a fire. Electronic files are easier to keep track of and less likely to be lost. They also withstand more damage.
Egnyte Governance Guide
A virtual document is an documentum object that has components files. Component files can have different file formats. The virtual document author specifies the logical arrangement of the components. This ordering can be distinct from the logical order of the files in a folder-based grouping like a traditional file-folder structure. If the logic of components changes, the entire virtual document should be re-ordered to reflect these changes.
Although every business can gain by implementing an online storage system, those that have a tradition of paper-based operations, such as accountants and law firms could find substantial improvements in productivity after implementing one. A secure online document system can safeguard your data and ensure that your workflows are running smoothly when you have the right controls.
